Explore practical ways Aico enhances control, speed and visibility across the close.
Journal entries are a critical part of the financial close, but they’re often slowed down by disconnected systems, unclear approvals and manual checks. With Aico, finance teams gain full visibility and control over their journal entry process. From live ERP validation to AI-powered evidence reviews and seamless integration with closing and reconciliation, Aico ensures every journal is accurate, justified and compliant, with less effort.
In this article, we walk through five practical use cases that show how Aico supports efficient, transparent and audit-ready journal management. These real examples demonstrate what is possible when journal entries are managed within a connected finance platform.
Gain full control over journal accuracy, approvals and audit readiness with real time validation, intelligent workflows and AI powered evidence checks in a single platform.
- Real Time Validation Before Approval
When journals are only validated after submission, rework and delays become unavoidable. Aico changes that by validating entries during preparation, checking fields like accounts and cost centres against live ERP data. Errors are caught instantly, saving time and reducing the risk of failed approvals and late adjustments.
Catch journal errors before approval with live ERP validation during preparation. Avoid late-stage rejections and save time by resolving issues up front.
- Configurable Workflows for Review and Approval
With Aico, financial close teams can design review and approval workflows tailored to internal policies. Junior team members can prepare journals, which are then routed to designated reviewers. Every step is recorded automatically, including who reviewed, when and with what documentation. This supports both compliance and oversight without increasing manual workload.
Build role-based approval workflows that match your controls. Aico logs every step automatically, creating a clear audit trail without added effort.
- AI-Based Evaluation of Supporting Documentation
Aico’s built-in AI helps reviewers by automatically assessing the quality of attached documentation. If evidence is missing or insufficient, the journal is blocked before reaching approval. This gives reviewers confidence that submitted journals meet documentation standards and avoids late-stage corrections.
Let AI review supporting evidence before journals are approved. Prevent weak documentation from slipping through and improve audit readiness.
- AI Review of Approver Comments
Approver comments are a key indicator of whether a proper review has taken place. Aico’s AI can analyse these comments to confirm that reviewers have addressed key elements such as amounts and attachments. If the comments are vague or insufficient, the journal is flagged for follow-up to ensure accountability.
Ensure approvers engage properly with journals by using AI to review their comments. Promote accountability and reduce rubber-stamp approvals.
- Seamless Integration with Closing and Reconciliation
Aico Journal Entries connects with Closing Task Manager and Account Reconciliation to create a unified period-end process. Journals created through closing tasks or reconciliations are reflected instantly across modules. Source links, balances and audit trails are always up to date, giving your team full visibility in one platform.
Connect journals with closing tasks and reconciliations. Automate entries, update balances instantly and keep everything in sync across the close.
Find out how Aico can support your financial close process: